Digital Repository Intern (2 posts)

Department: University Library – Technical Section 

Duration: 3 Months 

1. Background 

The University Library has recently installed DSpace-Chris software to manage its  research outputs through the UNIMA Digital Repository. To effectively manage and  showcase the university’s research output, the Library seeks to recruit two interns with  a diploma in Computing. These interns will assist in the creation of metadata and the  uploading of theses and dissertations into the repository. 

2. Objectives 

The main objective of the internship is to support the Technical Section of the  University Library in the following areas: 

• Ensure accurate and comprehensive metadata creation for all theses and  dissertations. 

• Upload digital copies of theses and dissertations into the DSpace-Chris  repository. 

3. Scope of Work 

The interns will be responsible for the following tasks: 

a. Metadata Creation: Review and create metadata for each thesis and dissertation  according to the repository’s guidelines. 

b. File Management: Organize and prepare digital files for upload, ensuring that  each document is correctly named and categorized. 

c. Uploading Documents: Upload the prepared files into the DSpace-Chris  repository, ensuring that all metadata fields are accurately populated.

d. Quality Assurance: Conduct a final review of uploaded materials to ensure that  all documents and metadata meet the required standards. 

e. Reporting: Provide weekly progress reports to the Library’s Technical Section  Head. 

4. Qualifications and Skills 

a. A minimum of a diploma in library and information science. Those with  additional qualifications in computing will have an added advantage 

b. Basic knowledge of database management systems. 

c. Familiarity with digital repository software (experience with DSpace is an  advantage). 

d. Attention to detail and accuracy in data entry. 

e. Good organizational skills and ability to meet deadlines. 

f. Ability to work independently and as part of a team. 

5. Expected Outputs 

a. Accurate and complete metadata for all uploaded theses and dissertations. b. Successfully uploaded and accessible documents within the repository. c. Weekly progress reports detailing the work completed. 

6. Supervision and Reporting 

The interns will report directly to the Head of the Technical Section of the University  Library, who will report to the Librarian on progress. Regular feedback sessions will be  held to monitor progress and address any challenges. 

MODE OF APPLICATION 

Application letters, copies of certificates and detailed curriculum vitae with three  traceable referees should be submitted to: vacancies@unima.ac.mw  

The closing date for receiving applications is Wednesday, 25 September 2024.  Only shortlisted applicants will be acknowledged.  

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