The Registrar, who reports to the Vice-Chancellor, provides leadership and oversight to all aspects of the Office of the Registrar and plays a critical role in the University and Academic operations by effectively managing the maintenance and integrity of all student academic records, the approved curriculum, the creation and maintenance of course schedules, all areas of student registration and the recording and reporting of grades, compliance with applicable regulations, and the establishment and maintenance of processes for the equitable and consistent administration of policies and procedures as they relate to registration and academic record keeping. The Registrar must provide strong leadership, consistent with the strategic goals and mission of the University of Malawi. This is a demanding, but rewarding position suited to a highly motivated, solution-focused and astute strategic leader.

Key Duties and Responsibilities of Registrar

The following are the main duties and functions of the Registrar:

• Manage staff and operations of the Office of the Registrar;

• Supervise the registration of students;

• Maintain the integrity, accuracy, and security of all records of students and staff;

• Manage efficient use of resources including office space and classrooms;

• Interpret and enforce policies and regulations of the University;

• Keep abreast of operational and regulatory requirements;

• Innovate by embracing technological solutions for improving the efficiency and effectiveness of the Registrar’s office;

• Promote and champion the internationalization of the University;

• Provide managerial and administrative advice and support to the Vice-Chancellor, Deputy Vice-Chancellor, Executive Deans, Directors and Heads of Department;

• Manage the University’s management system; performance management processes; staff welfare; staff discipline and industrial relations;

• Manage an efficient transcript evaluation and processing system;

• Develop and maintain degree audit systems and certification of students eligible for graduation;

• Maintain up-to-date course schedules and final examination schedules;

• Develop and maintain accurate curriculum management systems;

• Keep custody of the Common Seal of the Council;

• Coordinate staff development matters in conjunction with the Deputy Vice-Chancellor

• Deal with Internal and external correspondences;

• Coordinate all University ceremonies;

• Serve as Secretary to Council, Senate and other Statutory Committees and ensuring that all meetings take place regularly and their records are kept properly;

• Act as the Spokesperson for the University;

• Perform any other duties as assigned by the University Act, Statutes and Council or as delegated by the Vice-Chancellor from time to time.

Qualifications

• At least a Master’s Degree in either Public Administration; Business Administration; Social Science/Higher Education or any relevant field.

• At least ten (10) years’ experience in a management position, five (5) of which should be in a higher education institution.

Skills, Competencies and Personal Attributes

• Agile, flexible, yet results oriented;

• Demonstrable leadership, management and team-building skills;

• Excellent analytical, written, verbal and communication skills;

• Attention to details, strong presentational skills;

• Ability to multitask, and to manage complex operations and systems;

• Commitment to diversity, equality, and inclusivity;

• Have sound understanding of relevant legal instruments regulating institutions of higher learning in general and functions of the position in particular;

• Excellent negotiating and advocacy skills;

• Holds himself /herself to high ethical and moral standards.

The Registrar shall be appointed for a term of five years. Subject to satisfactory performance, he/she may be eligible for re-appointment for one further term.