Secretary

Applicants must have a Malawi School Certificate of Education plus a Diploma in Secretarial Management/Advanced Diploma in Human Resource Management/Advanced Diploma in Business Management & Administration from a recognized Institution. They should also have Shorthand speed of 120 words per minute, Typing Advanced (50 words per minute), Office Procedures, English for Business Communication and should have at least two years secretarial experience.

Duties

• Drafting correspondence

• Maintaining a filing system which will allow easy retrieval of information.

• Managing diaries

• Maintaining incoming and outgoing mail to ensure that it is directed to appropriate offices.

• Making travel arrangements and all other arrangements for meetings.

• Taking minutes of meetings at departmental level.

• Answering telephone calls and keeping records of outgoing telephone calls, mail and postage.  

• Operating equipment        

• Maintaining a departmental diary in order to facilitate adherence to work schedules and meeting deadlines.

• Custody and disbursement of office supplies and stationery and requests for replenishment.

• Ensuring that office premises are secure and tidy.

Applications, including a detailed curriculum vitae with up to date contact details (preferably working mobile phone numbers), copies of certificates and academic transcripts and names of three traceable referees should be submitted, not later than 15 February, 2022 to the address below.

The Registrar

University of Malawi

P.O. Box 280

Zomba

Malawi